Privacy Notice

Website Privacy Notice

www.SEE-dynamics.com

Last updated: 17 March 2026

1. Introduction

This Website Privacy Notice explains how SEE Dynamics Ltd collects, uses, and protects personal data when you visit www.see-dynamics.com (the "Website"). It should be read alongside our separate Client Data Privacy Policy, which covers data processing in the context of consultancy engagements.

SEE Dynamics Ltd is the data controller for personal data collected through this Website. We are registered in England and Wales and operate under UK data protection law.

Contact details:

SEE Dynamics Limited

Website: www.see-dynamics.com

Email: compliance@see-dynamics.com

The Information Commissioner's Office (ICO) is the UK supervisory authority for data protection: www.ico.org.uk.

2. Personal Data Collected Through This Website

When you visit this Website, we may collect the following categories of personal data:

2.1 Automatically Collected Technical Data

When you access the Website, certain technical data is automatically recorded by our web hosting infrastructure. This may include:

• Your IP address (which may be used to derive an approximate geographic location)
• Browser type and version
• Operating system
• Referring URL (the page you visited before arriving at our Website)
• Pages viewed and time spent on each page
• Date and time of your visit

This data is collected through server logs and, where applicable, cookies or similar technologies (see Section 5). It does not, in ordinary circumstances, identify you as a named individual.

2.2 Contact Form or Enquiry Data

If you choose to contact us via a form, email link, or other enquiry mechanism on the Website, we will collect:

• Your name
• Your email address
• Your organisation (if provided)
• The content of your message or enquiry

Providing this information is voluntary. You are under no obligation to contact us, and submission of an enquiry does not create a contractual relationship.

3. Lawful Basis for Processing

We rely on the following lawful bases under Article 6 of the UK GDPR:

3.1 Legitimate Interests (Article 6(1)(f))

We process technical data collected automatically on the basis of our legitimate interests in understanding how visitors use our Website, maintaining the security and stability of the Website, and diagnosing technical issues. We have assessed that these interests are not overridden by your rights and interests, given the limited and non-intrusive nature of this processing.

3.2 Consent (Article 6(1)(a))

Where we use non-essential cookies or similar tracking technologies (see Section 5), we will seek your prior consent. You may withdraw that consent at any time using the method described in Section 5.

3.3 Pre-contractual Steps / Contract Performance (Article 6(1)(b))

Where you submit an enquiry that leads to, or is clearly intended to lead to, a consultancy engagement, we may process your contact data on the basis that such processing is necessary to take steps at your request prior to entering into a contract.

4. How We Use Your Data

We use the data collected through this Website for the following purposes:

• Analysing and improving Website performance and user experience
• Maintaining Website security and preventing unauthorised access or abuse
• Responding to enquiries submitted through the Website
• Assessing whether an enquiry may lead to a consultancy engagement
• Complying with our legal and regulatory obligations

We do not use Website visitor data for unsolicited marketing. We do not build behavioural profiles of Website visitors for advertising purposes. We do not engage in automated decision-making that has a legal or similarly significant effect on any individual.

5. Cookies and Similar Technologies

5.1 What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They are widely used to make websites function, or to function more efficiently, and to provide information to the site operator.

5.2 Cookies We Use

We aim to keep our use of cookies minimal and proportionate. The cookies we use fall into the following categories:

Strictly necessary cookies

These are essential for the Website to function and cannot be disabled. They do not collect personal data for marketing or tracking purposes. No consent is required for these cookies.

Analytics cookies (non-essential)

Where we use analytics tools (such as Google Analytics or equivalent) to understand aggregate Website usage, these tools may set cookies. We will seek your consent before placing non-essential analytics cookies. Where analytics services are used, we configure them to anonymise IP addresses and disable data sharing with third-party advertising services.

We do not use advertising cookies, retargeting cookies, or social media tracking pixels.

5.3 Your Cookie Choices

When you first visit the Website, you will be presented with a cookie consent notice. You may accept or decline non-essential cookies at that point. You can also manage or delete cookies through your browser settings at any time. Note that disabling certain cookies may affect Website functionality.

Guidance on managing cookies in common browsers is available at www.allaboutcookies.org.

6. Sharing of Data Collected Through the Website

We do not sell or rent Website visitor data. We may share data with:

6.1 Hosting and Infrastructure Providers

Our Website is hosted by a third-party provider. That provider may process technical data (including IP addresses) as part of delivering hosting services. We select providers that operate appropriate data protection safeguards and, where required, we have data processing agreements in place with them.

6.2 Analytics Providers

Where analytics cookies are enabled with your consent, data may be processed by the relevant analytics provider (for example, Google LLC in respect of Google Analytics). We configure such services to minimise personal data collection. Where any such provider is based outside the UK, we ensure that appropriate transfer safeguards are in place in accordance with UK GDPR requirements.

6.3 Legal and Regulatory Requirements

We may disclose data where required by law, court order, or regulatory authority.

7. International Data Transfers

Where any data collected through the Website is processed outside the United Kingdom, we ensure that appropriate safeguards are in place before making such a transfer. This may include reliance on UK adequacy regulations, standard contractual clauses approved for use under UK law, or other lawful transfer mechanisms.

Where we are aware that a specific service involves international transfers, we will identify this in our cookie notice or in supplementary documentation.

8. Data Retention

We retain data collected through this Website for the following periods:

• Server log data (technical/IP data): up to 12 months, unless retained for longer in connection with a security incident or legal matter
• Enquiry data (contact form submissions): up to two years from the date of last contact, unless the enquiry leads to an engagement, in which case our Client Data Privacy Policy applies
• Cookie consent records: for the duration of your consent or until you withdraw it, and for up to two years thereafter for record-keeping purposes

Data is securely deleted or anonymised at the end of the applicable retention period.

9. Security

We take reasonable and appropriate technical and organisational measures to protect data collected through this Website against unauthorised access, loss, or disclosure. Our Website is served over HTTPS (TLS encryption). Access to any data held by us is restricted to those with a need to access it.

No method of transmission over the internet is entirely secure. If you have reason to believe that your interaction with our Website has been compromised, please contact us immediately.

10. Links to Third-Party Websites

Our Website may contain links to third-party websites or resources. This Privacy Notice does not apply to those external sites. We are not responsible for the content or privacy practices of any third-party website, and we encourage you to review the privacy notices of any site you visit.

11. Your Rights

Under UK GDPR, you have the following rights in relation to personal data we hold about you:

• Right of access: to request a copy of the personal data we hold about you
• Right to rectification: to request correction of inaccurate or incomplete data
• Right to erasure: to request deletion of your data in certain circumstances
• Right to restrict processing: to request that we limit how we use your data in certain circumstances
• Right to data portability: to receive your data in a structured, machine-readable format in certain circumstances
• Right to object: to object to processing based on legitimate interests
• Right to withdraw consent: where processing is based on consent, to withdraw that consent at any time without affecting the lawfulness of prior processing

To exercise any of these rights, please contact us at the details in Section 1. We will respond within one calendar month. Requests are free of charge, although we may charge a reasonable administrative fee or decline to act on requests that are manifestly unfounded or excessive.

If you are dissatisfied with our response, you have the right to lodge a complaint with the ICO at www.ico.org.uk or by telephone on 0303 123 1113.

12. Children

This Website is not directed at, and is not intended for use by, individuals under the age of 18. We do not knowingly collect personal data from children. If you believe that a child has submitted personal data to us through this Website, please contact us and we will take steps to delete it promptly.

13. Changes to This Notice

We may update this Website Privacy Notice from time to time. The most current version will always be published at www.see-dynamics.com. Where changes are material, we will take reasonable steps to bring them to your attention, which may include displaying a notice on the Website.

This notice was last reviewed on 17 March 2026.